2023 Parish Council Agendas

 SCOTTON PARISH COUNCIL 
Website: https://scotton.parish.lincolnshire.gov.uk
Tel: 07891 743191
Email: scottonparish@gmail.com

Councillors are hereby summoned to attend a meeting of Scotton Parish Council to be held on Thursday 2nd November 2023 at 6.00pm in the Village Hall, Northorpe Road, Scotton DN21 3RB. The business to be dealt with at the meeting is listed in the agenda. If you are unable to attend, please notify me of your apology.

Signature Leticia Cooper, Clerk to the Council                Date 27/10/23

AGENDA
 

1. Chairman’s welcome

2. Public Session (15 minutes)

3. To hear reports from County or District Councillors (15 minutes)

4. To hear apologies and receive reasons for absence

5. To receive any declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensation
Disclosures may be made at any point in the meeting and a Councillor may leave the meeting or be asked to leave if dispensation has not been granted or if would be deemed prejudicial to proceedings.

6. To receive and approve notes of the meeting held 7th September 2023

7.  To receive applications for the office of Parish councillor and to co-opt a candidate/s to fill the existing vacancies
The candidate/s may speak for 5 minutes in support of their application. Councillors may ask questions of the candidate/s

8. Finance
a. To note financial information including incoming funds
b. To consider and approve payments and expenses
c.  To consider Cllr. R. Walker’s request to purchase unused surpluses of soil and agree any actions.
For information the purchase costs to Cllr. Walker would be:

• 6 bags Compost £30.24
• 3 bags top soil £13.50

Should Council vote to accept the request the clerk will raise an invoice for £43.74 to be sent to Cllr. R. Walker.
d. Bank Account Signatories - to remove Cllr. R. Littlewood from the mandate and consider the addition of signatories to the account
9. Preliminary Budget 2024-25
To discuss budget requirements for the next financial year considering anticipated costs
10. Setting the Precept 2024-25
To discuss the precept demand considering expenses, planned or on-going projects and a calculation of the costs to tax payers
11. Flooding
a. To discuss the flooding on Beck Lane and consider any actions
b. To hear any other concerns regarding flooding in the village and consider any actions
12. Community Orchard
a. To hear any general updates (Cllr. R. Walker)
b. To hear any updates about the request to plant a tree and erect a plaque in remembrance at the Orchard (Cllr. R. Walker)
13. Allotment matters
a. To hear any general updates
b. To hear any updates regarding audit of trees at allotment land adjoining PROW by site wardens
14. To hear any updates about removal of hedging at the Pinfold, junction of Crapple Lane  
15. To nominate a Councillor or Clerk to attend the remote Parish Council Engagement Session organised by Lincolnshire Police 14th December 2023
16. Emergency Planning project (Cllr. Dr. Johnson)
To receive updates and consider any actions
17. To hear any further updates about the survey of existing drains including any comments on capacity of the culverts (Cllr. Alexander)

18. To hear any reports from the Village Hall Management Committee (Cllr. S. Walker)
19. To receive amendment to meeting dates for 2024 due to Police Crime Commissioner elections in May
20. To discuss arranging Parish Councillor surgery’s and consider any actions
21. To review, discuss and approve any amendments to the policies listed:-
Asset Management Policy – UPDATED
Grants Policy – AMENDMENTS PROPOSED

22. To review Planning Applications and agree any actions

a. Decisions pending

• 147102 - 19 Westfield, Scotton, Gainsborough, Lincolnshire, DN21 3LX

Application for a lawful development certificate to create infill extension between two single storey rear extensions, removal of roofs to rear extensions and new roof over the single storey rear projections, with alterations to the existing fenestration. (Reported last month)

• 147343 – 44 Westgate, Scotton, Gainsborough DN21 3QY

Planning application to add a first floor, two storey front extension and part single/part two storey rear extension, including balcony to rear - being variation of condition 2 of planning permission 143606 granted 11 October 2021 - removal of front extension, revised roof layout, rear balcony incorporated into bedroom, window changes and revised floor layouts
(Reported last month)

• 147443 Westgate Farm, Eastgate, Scotton Gainsborough DN21 3QP
  Application to demolish lean to building – (Recently received)
• Modification Order PROW Beck Lane to East Ferry, Scotton 4/1
  Nothing to report – (ongoing)
   

b. Determined

None to report

To view all planning applications, go to the WLDC website at:-

Planning | West Lindsey District Council (west-lindsey.gov.uk)
Decisions reached following the issue of the agenda may be discussed during the meeting.
 

23. Training
a. Future training (General reminder only) :-
Cllr. S. Walker & Cllr. Dr. M. Johnson to attend:-
Appraisals 6th November 2023 (Zoom) – Have Councillors received the remote link?
Clerk VAT training – 12th December 2023 (Zoom)
Managing Performance 17th January 2024 (Zoom) Dr. M. Johnson & Cllr. S. Walker
b. To discuss training opportunities or interest in courses offered by LALC in the
Training Bulletin circulated to Councillors 19.10.23

• Clerk interested in attending ‘Agricultural Lettings & Tenancies’ workshop £25 + VAT 14/11/23

24. Parish Councillors’ Reports – Information only
Councillors’ reports and items for inclusion on the next agenda. Councillors may use this opportunity to report minor matters of information not included elsewhere on the  

agenda and to raise items for future agendas. Decisions may not be made in this part of the meeting.

25. Date of next meeting –
Thursday 7th December – 6.00pm Full Parish Meeting
                                                                    

Leticia Cooper - Clerk & Responsible Finance Officer, Scotton Parish Council
27th October 2023