7th September
SCOTTON PARISH COUNCIL
Website: https://scotton.parish.lincolnshire.gov.uk
Tel: 07891 743191
Email: scottonparish@gmail.com
Councillors are hereby summoned to attend a meeting of Scotton Parish Council to be held on Thursday 7th September 2023 at 6.00pm in the Village Hall, Northorpe Road, Scotton DN21 3RB. The business to be dealt with at the meeting is listed in the agenda. If you are unable to attend, please notify me of your apology.
Signature Leticia Cooper, Clerk to the Council Date 30/08/23
PLEASE DO NOT ATTEND if you have a diagnosis of coronavirus and are self-isolating; have been in contact with a confirmed case and test positive, if you are showing symptoms of a new cough, a new onset of shortness of breath, or had a fever within the last 48 hours.
AGENDA
1. Chairman’s welcome
- The Council is saddened by the passing of Cllr. R. Littlewood who has died in office. Heartfelt condolences to his family and friends. R.I.P.
2. Public Session (15 minutes)
3. To hear reports from County or District Councillors (15 minutes)
- Apologies received from Cllr. K. Carless
4. To hear apologies and receive reasons for absence
5. To receive any declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensation
Disclosures may be made at any point in the meeting and a Councillor may leave the meeting or be asked to leave if dispensation has not been granted or if would be deemed prejudicial to proceedings.
6. To receive and approve notes of the Extraordinary meeting held 3rd August 2023
7. Finance
a. To note financial information
b. To approve virement of funds from c/f 2022-23 and VAT reimbursement budgets to Misc. expenses to cover costs of bench and stone planter purchases & installation
c. To consider and approve payments and expenses
Financial papers, bank statements and cheque book available for scrutiny
8. To receive update about parish laptop and printer
9. Chairman’s allowance
To consider adopting ‘chairman’s allowance’ in the next financial year and put forward a nominal amount for consideration
10. Community Orchard
a. To hear any general updates
b. To receive any feedback or further interest from interested residents concerning creation of raised beds
c. To hear further details about a request to plant a tree in remembrance at the Orchard – Cllr. R. Walker
11. Allotment matters
a. To consider rent on allotments for financial year 2024-25
b. To hear any updates regarding audit of trees at allotment land adjoining PROW by site wardens
c. To hear a proposal from Cllr. R. Walker regarding the creation of a BMX riding trail (non-motorised) for young people on Council land
12. To hear any updates regarding hedging at the Pinfold, junction of Crapple Lane
13. To hear any updates about the Commemorative Planter project on Crapple Lane and to consider further actions re. installation, siting, purchase of plants etc.
14. To hear updates of bench installation at Kirton Road and consider any actions
15. Emergency Planning project – To receive updates and consider any actions
16. To hear any reports from the Village Hall Management Committee (Cllr. S. Walker)
17. To hear any updates about drainage survey completed by Cllr. H. Alexander and further communication with LCC
18. To consider issue of speeding on Scotter Road and consider any actions
19. Damage to property on Church Lane
20. To consider and discuss ways the Council could recognise Community spirit in the village
21. To review Planning Applications and agree any actions
a. Decisions pending
a. 147102 19, Westfield, Scotton, Gainsborough, Lincolnshire, DN21 3LX
Application for a lawful development certificate to create infill extension between two single storey rear extensions, removal of roofs to rear extensions and new roof over the single storey rear projections, with alterations to the existing fenestration.
b. Modification Order PROW Beck Lane to East Ferry, Scotton 4/1
Nothing further to report – ongoing
- Ramblers Association application to designate it solely as a PROW and not a BOAT (Byway to all traffic). Seeking details from LCC.
b. Determined
146715 Plot 1 Land south of Eastgate DN21 3QR
Application for Boundary wall and gate
GRANTED: 04.07.23 Time limits + conditions
To view all planning applications, go to the WLDC website at:-
Planning | West Lindsey District Council (west-lindsey.gov.uk)
Decisions reached following the issue of the agenda may be discussed during the meeting.
22. Training
Training booked for Cllr. S. Walker & Cllr. Dr. M. Johnson to attend:-
Appraisals 6th November 2023
Managing Performance 17th January 2024
(Clerk looking out for further training opportunities)
23. Parish Councillors’ Reports – Information only
Councillors’ reports and items for inclusion on the next agenda. Councillors may use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Decisions may not be made in this part of the meeting.
24. To approve listed policies:-
- SAR (Subject Access Request) policy – New
- Data Breach policy – New
- Terms of Reference Employment Committee
25. Date of next meeting –
Thursday 5th October – 6.00pm Full Parish Meeting
Leticia Cooper - Clerk & Responsible Financial Officer
Scotton Parish Council
30th August 2023