October 5th
SCOTTON PARISH COUNCIL
Website: https://scotton.parish.lincolnshire.gov.uk
Tel: 07891 743191
Email: scottonparish@gmail.com
Councillors are hereby summoned to attend a meeting of Scotton Parish Council to be held on Thursday 5th October 2023 at 6.00pm in the Village Hall, Northorpe Road, Scotton DN21 3RB. The business to be dealt with at the meeting is listed in the agenda. If you are unable to attend, please notify me of your apology.
Signature Leticia Cooper, Clerk to the Council Date 27/09//23
PLEASE DO NOT ATTEND if you have a diagnosis of coronavirus and are self-isolating; have been in contact with a confirmed case and test positive, if you are showing symptoms of a new cough, a new onset of shortness of breath, or had a fever within the last 48 hours
AGENDA
1. Chairman’s welcome
2. Public Session (15 minutes)
3. To hear reports from County or District Councillors (15 minutes)
4. To hear apologies and receive reasons for absence
5. To receive any declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensation
Disclosures may be made at any point in the meeting and a Councillor may leave the meeting or be asked to leave if dispensation has not been granted or if would be deemed prejudicial to proceedings.
6. To receive and approve notes of the meeting held 7th September 2023
7. Finance
a. To note financial information
b. To give the clerk permission to transfer funds from reserves to the current account, if required. A full explanation would be reported to finance councillors and a report given at the next Full Council meeting.
c. To consider and approve payments and expenses
(Financial papers, bank statements and cheque book available for scrutiny)
d. Bank Account Signatories - to discuss mandate and consider additional signatories
8. Preliminary Budget 2024-25
To discuss the budget for the next financial year considering anticipated costs, planned projects and precept requirement
9. Community Orchard
a. To hear any general updates
b. To hear any updates about the request to plant a tree and erect a plaque in remembrance at the Orchard – Cllr. R. Walker
10. Allotment matters
a. To hear any general updates
b. To hear any updates regarding audit of trees at allotment land adjoining PROW by site wardens
11. To hear any updates about removal of hedging at the Pinfold, junction of Crapple Lane
12. To hear any updates about the Commemorative Planter project on Crapple Lane and to consider further actions
13. Emergency Planning project – To receive updates and consider any actions
14. To hear any reports from the Village Hall Management Committee (Cllr. S. Walker)
15. To hear any further updates about the survey of existing drains including any comments on capacity of the culverts
16. To hear any updates on the call for volunteers for the Speed Watch Initiative
17. To consider meeting dates for 2024
18. To review Planning Applications and agree any actions
a. Decisions pending
- 147102 - 19 Westfield, Scotton, Gainsborough, Lincolnshire, DN21 3LX
Application for a lawful development certificate to create infill extension between two single storey rear extensions, removal of roofs to rear extensions and new roof over the single storey rear projections, with alterations to the existing fenestration. - 147343 – 44 Westgate, Scotton, Gainsborough DN21 3QY
Planning application to add a first floor, two storey front extension and part single/part two storey rear extension, including balcony to rear - being variation of condition 2 of planning permission 143606 granted 11 October 2021 - removal of front extension, revised roof layout, rear balcony incorporated into bedroom, window changes and revised floor layouts - Modification Order PROW Beck Lane to East Ferry, Scotton 4/1
Nothing to report – ongoing
b. Determined
- 147248 - Westgate Farm, Eastgate Scotton, Gainsborough DN21 3QP
Application for prior notification of proposed demolition of lean-to building on side of larger barn.
Date of decision: 26.09.23 Planning permission required
To view all planning applications, go to the WLDC website at:-
Planning West Lindsey District Council (west-lindsey.gov.uk): -
https://www.west-lindsey.gov.uk/planning-building-control/planning/view-search-planning-applications/search-planning-application-database
Decisions reached following the issue of the agenda may be discussed during the meeting.
19. Training
- Permission for clerk to attend Financial Workbook training for Excel (Zoom)
Approved training – Information only
Cllr. S. Walker & Cllr. Dr. M. Johnson to attend:-
Appraisals 6th November 2023 (Zoom)
Managing Performance 17th January 2024 (Zoom)
Clerk VAT training – 12th December 2023 (Zoom)
20. Parish Councillors’ Reports – Information only
Councillors’ reports and items for inclusion on the next agenda. Councillors may use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Decisions may not be made in this part of the meeting.
21. To approve listed policies:-
Disciplinary policy (Employment) required
Equality and diversity policy (Employment) required
22. Date of next meeting –
Thursday 2nd November – 6.00pm Full Parish Meeting
Leticia Cooper - Clerk & Responsible Finance Officer, Scotton Parish Council
27th September 2023