2021 Parish Council Minutes of Meetings

SCOTTON PARISH COUNCIL
MINUTES OF THE MEETING HELD AT SCOTTON VILLAGE HALL NORTHORPE ROAD DN21 3RB THURSDAY 3rd JUNE 2021 AT 6PM

Present: Councillors R. Walker, P. Kulleseid and J. Robinson

In attendance: Leticia Cooper (Clerk & RFO)

There were no members of the public and as the numbers present would not exceed the Rule of 6, the meeting moved into the Village Hall and began at 18:08.

 >27/06/21 Chairman’s welcoming remarks
The chairman welcomed everyone to the meeting.

>28/06/21 To receive apologies and reasons given
Apologies were received from Cllr A Robinson and Cllr A Ramsay. It was voted upon and unanimously RESOLVED to accept reasons given.

>29/06/21 Disclosure of interests in accordance with the Localism Act 2011 and to consider any requests for dispensation
There were none.                                    

>30/06/21 To receive and approve the notes of the Parish meeting on 6h May 2021
It was voted upon and RESOLVED unanimously that notes be approved as a correct record and signed as Minutes.

>31/06/21 Clerk’s Report

• The notice from West Lindsey District Council advertising the vacant seat on the Parish Council had been placed on the village noticeboards, website, and Facebook page.
• The certificate of exemption had been sent to PKF Littlejohn

>32/06/21 Finance matters
a) To approve June accounts paid / for payment
It was voted upon and RESOLVED unanimously to approve the following expenses:-

b) To note balances against budget expenditure up to 31st May 2021
The financial report was noted.

>33/06/21 Annual Governance Accountability Return 2020-21
a) To receive and note the Annual Internal Audit Report
The Annual Internal Audit Report was received and noted.
b) To approve and sign the Annual Governance Statement 2020-21 Section 1
The Governance Statements were read out during the meeting.  It was voted upon and RESOLVED unanimously to approve and sign the Annual Governance Statement 2020-21 Section 1.
c) To consider, approve and sign the Accounting Statement 2020-21 Section 2
The Accounting statement Section 2 was duly considered.  It was voted upon and RESOLVED unanimously to approve and sign the Accounting Statement 2020-21 Section 2.
d) To approve and sign the Year End bank reconciliation
It was voted upon and RESOLVED unanimously to approve and sign the Year End bank reconciliation.
e) Review of Year End Financial Report 2020-21
The report was noted.

>34/06/21 Speeding in the Village
a) To consider and discuss the report on speeding in the village
The report was noted.  There was a discussion about the different types of speed indicator signs available and the information they captured.  Cllr Walker proposed writing to the Police Commissioner (PC) with the Parish’s concerns.  It was voted upon and unanimously RESOLVED to write to the PC.  The clerk had been in contact with PC I Shaw, Gainsborough Rural Policing Team to request a speed survey.  PC Shaw had responded and requested information about when and where it was occurring to arrange this.  Clerk to forward information given.
b) To consider the proposed letter to Cllr Martin Hill, Lincolnshire County Council
The clerk advised that the letter should be signed by the respective Chairs of Northorpe and Scotter Parish Council, to confirm approval.  It was voted upon and RESOLVED unanimously to send the letter when permission had been received from the two other parishes.

>35/06/21 Village Maintenance
a) To discuss damage to the book kiosk and approve any further action or repairs required to make it safe
A pane of glass had been pushed out.  Cllr Walker attended and made repairs.  Another pane was missing but was unrelated to this incident.  It had been boarded up.  No further action was currently needed.  However, the glass in the kiosk may need replacing in the future.

>36/06/21 To consider taking part in the Great British Spring Clean 28th May – 13th June 2021
After a brief discussion, it was voted upon and RESOLVED unanimously not to take part this year.

>37/06/21 To approve Co-option policy 2021-22
It was voted upon and RESOLVED unanimously to approve the Co-option policy 2021-22.

>38/06/21 Planning Decisions
a) Applications Refused (Information only)
Appeals
141637 Land off Middle Street Scotton DN21 3RA
Appeal dismissed.
The decision was noted.

>39/06/21 Councillors Reports
Cllr Walker asked that Councillors consider the newly received planning application 143045 for comment.

>40/06/21 Date of the next meeting of the Parish Council
1st July – venue to be confirmed

There being no further business the meeting ended at 19.13