December 2024 Minutes
MEETING OF SCOTTON PARISH COUNCIL HELD ON THURSDAY 5TH DECEMBER 2024 AT SCOTTON VILLAGE HALL 6PM
MINUTES
PRESENT CLLRS AND ADOPTION OF NEW COUNCILLOR
1) Cllr R Walker (Chair), Cllr S Walker (Acting Clerk), Cllr Alexander, Cllr Huddleston.
The councillors present decided to co-op Ms. K Ibbeson as a councillor and she was welcomed to the council. No questions were asked by either party. All paperwork received and will be sent to WLDC.
2) CHAIRS OPENING REMARKS
Cllr R Walker opened the meeting at 6pm
3) PUBLIC SESSION- No members of the public present
4) REPORTS FROM COUNTY/DISTRICT COUNCILLORS - None present
5) APOLOGIES- Apology received from District Councillor K Carless
6) DECLARATION OF INTEREST/S It was agreed that Cllr Ibbeson would be given a dispensation to speak on village hall matters (Cllr Ibbeson is a member of the VHMC).
This will apply for the duration of the present term of office
7) MINUTES OF MEETING HELD ON 7TH NOVEMBER 2024- It was agreed that the minutes were a true representation of the proceedings.
8) FINANCIAL MATTERS
a) It was agreed that the TSB banking mandate would be submitted to remove Cllr Johnson (Retired) and to add Cllr S Walker
b) £2,800 had been paid to Scotton Village Hall in part payment for works carried out (Suspended Ceiling)
c) It was agreed that the precept for 2025/26 would be left at the current level of £12,000.
d) Allotment rent received from Messrs. Ramsay
9) AUDIT UPDATE
a) All new policies and procedures were agreed and are now on the Parish Council website. These include a new Financial Regulation (Updated 2024)
b) As well as the new policies and procedures current agendas and minutes are now being listed on the Parish Council website.
10) VILLAGE HALL
a) £2,800 has been paid as the Parish Council contribution to the new suspended ceiling. This leaves £4,200 from the promised total of £7,000 which will be paid for electrical work carried out once the invoices are received from the electrician. New heaters to be fitted 9th December 2024.
It was agreed to facilitate this up to £500 could be transferred from savings to the current account
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b) Nothing further to report from the VHMC.
11) PINFOLD UPDATES- Cllr. Alexander reported that the pinfold remains in good condition and containers will be replanted for the spring.
12) ORCHARD UPDATES - Cllr Alexander reported that the orchard was in good condition and now, is self-sufficient. The saplings received from The Woodland Trust would be planted out in the spring of 2025 when some pruning will be necessary to existing trees/bushes.
13) DISTRICT/COUNTY COUNCILLORS UPDATE- No district/County councillors were present at the meeting so a decision about the proposed District/Parish Councillor surgery was deferred till the January 2025 meeting
14) PROPOSED SEAT ON BECK LANE- Approval still not received from LCC. To be on the January 2025 agenda. If no approval is received, then a different site may be considered on Parish Council land so no approval would be needed.
15) PLANNING MATTERS - Application for a rear extension for 37, Crapple Lane received. No objections to be submitted by the parish council.
16) LUDDINGTON TRUST- Cllr R Walker reported that he had been contacted by a member of the Luddington Trust to say that there were now two vacancies on the committee. It was agreed that the Parish Council would post notices, for 28 days, advertising these vacancies. Any applications received must be approved by the Parish Council.
17) COUNCILLORS REPORTS - No other reports.
DATE OF NEXT MEETING
Friday 2nd January 2025 6pm Scotton Village Hall