October 3rd 2024 Minutes
MEETING OF SCOTTON PARISH COUNCIL HELD ON THURSDAY 3RD OCTOBER 2024 – 6PM SCOTTON VILLAGE HALL
MINUTES
1.PRESENT
Cllr. Walker R, Cllr Walker S(Taking Minutes), Cllr Huddleston, Cllr Alexander
2.ALSO PRESENT
Ms Sheila Bibb
3.OPENING REMARKS
Cllr Walker opened the meeting at 6pm by welcoming those present
4.PUBLIC SESSION
N/A
5.COUNTY/DISTRICT COUNCILLOR
Not present
6.DECLARATION OF INTEREST/S
It was agreed that Cllr Walker S would not speak/vote on any matters regarding the village hall until Ordinary Election
Cllr Walker R was granted a dispensation to vote on village hall matters until Ordinary Election
7.MINUTES OF MEETING HELD ON THE 5TH SEPTEMBER 2024
It was agreed that the minutes gave an accurate account of the proceedings
8.FINANCIAL MATTERS
1) Bank statements were circulated for approval
2) Following a discussion agreement was reached to engage Mr Brooks (Hibaldstow) as auditor of the council accounts. Cllr Walker R to contact Mr Brooks regarding an initial 6-month audit and to ask advice about reclaiming VAT on larger purchases made by the council.
6-month audit £100.00 Full year audit £285
3)Notification of verge cutting payment from LCC received. Awaiting payment
9.PAYMENTS
1)Payment for September to Mr Williams were agreed £160
2)It was agreed by the councillors that Cllr Huddleston may keep the spare printer in exchange for the £30 paid by her to the company who unlocked the frozen laptop. Cllr Walker R to create a document stating this.
3) Pin Fold Plants £28.98
10.PINFOLD/ORCHARD
1)Cllr Alexander and Cllr Walker R to purchase autumn/winter plants for the Pinfold containers at a mutually convenient time.
2)Two parishioners have requested trees to be planted in the orchard in memory of deceased relatives. Cllr Walker S to contact Mrs Coleman regarding the plum tree she has requested
3)A tree requires trimming to prevent it encroaching too far. Cllrs Walker R and Alexander to carry this out at a mutually convenient time.
4)Cllr Alexander stated that the new woodland trees destined for the orchard will be delivered in November.
11.SEAT AND SCRAP TANK
1)The scrap tank from the orchard has been removed from the allotment by Andy Ramsay.
2)Permission has been sought from LCC to place the seat requested by Cllr Huddleston at the junction on Green Lane. No reply has been received to date. Doubts were raised about the positioning of the seat as it would mean, possibly, clearing an area of hedging containing brambles etc. This would not be easy.
12.POSSIBLE SURGERY BY PARISH/DISTRICT COUNCILLORS
No district councillors present
13.YEW TREE IN PLAYGROUND
1)Concerns about the yew tree in the playpark were discussed and a tree surround was dismissed as a possible solution due to the width of the tree at the base. A further suggestion was a make the existing fencing higher. To be put to the VHMC at their meeting on the 4/10/2024.
14.FINANCIAL HELP FOR VILLAGE HALL
1)The councillors discussed financial help to the village hall for a suspended ceiling and possible upgraded heating.
2)It was agreed to offer £4,000 towards the ceiling and a further sum towards subsidiary heaters as and when needed.
3)It was stressed that the village hall should receive help at this moment in time rather than the playground and that repairs on existing playground equipment should not be carried out but rather wait for help with new equipment when monies are available.
4)Cllr Walker R to put these items to the VHMC at their meeting on the 4th October 2024.
15.PLANNING
1) Fishpond on Scotter Road – passed
2) Application for electrical work on Dooks Close received - No objections
16.EMERGENCY PLANNING
1)Deferred as Cllr Johnson not present at the meeting
Post meeting update - Mr Schofield has declined the offer to be a flood warden
17.COUNCILLORS REPORTS
1)No response has been received from LCC regarding the poor condition of the village signposts. Cllr Walker has reported them again.
18.ALLOTMENTS
1)Requests for allotment rental payments have been sent out to the three allotment holders.
Post meeting update – two allotment holders have paid (Marris & Blanchard)
19.GRANT APPLICATIONS
1) CHURCH £1,000 AGREED
2) VILLAGE HALL £1,600.00 AGREED
20.WESTFIELD NOTICEBOARD
Cllr Huddleston raised the matter of the state of the Parish Council noticeboard at the entrance to Westfield. It was decided not to repair it and to possibly remove it altogether. All Parish Council notices would then be posted in the Westgate noticeboard.
21.DATE OF NEXT MEETING
7TH NOVEMBER 2024 6PM SCOTTON VILLAGE HALL