July 2020 Minutes
Scotton Parish Council
Minutes Of The Meeting Of The Parish Council Held On Thursday 2nd July 6pm In The Village Hall Carpark, Northorpe Road, Scotton DN21 2RB
Present: Councillors R. Walker (Chairman), R. Littlewood (Vice-chairman), P. Kulleseid, J. Robinson, A. Robinson and A. Ramsay
In attendance: L. Cooper (Parish Clerk & RFO)
There were no members of the public present due to lockdown restrictions on meeting in public places. No more than 6 separate households were present. Councillors J. & A. Robinson counted as one household. All members adhered to a 2m social distance.
052/20 To receive apologies and reasons given Apologies were received and accepted from R. Ramsay.
053/20 Disclosure of interests in accordance with the Localism Act 2011 and to consider any requests for dispensation There were none.
054/20 To receive and approve the notes of the Extraordinary Parish meeting on 23rd March 2020 Unanimously Resolved that the notes be approved as a correct record and signed as Minutes.
055/20 Finance
a) To discuss the Annual Governance and Accountability Return 2019-20 There was a brief discussion.
b) To approve and signed the Annual Governance Statement 2019-20 Section 1 The Clerk read out the Annual Governance Statements to the Council. It was Resolved to approve all statements and sign Section 1 of the audit return.
c) To approve and sign the Accounting Statement 2019-20 Section 2 It was Resolved to approve the Accounting Statement and sign Section 2 of the audit return.
d) To approve and sign the Year End bank reconciliation It was Resolved to approve and sign the Year End bank reconciliation.
e) To consider the 2019-20 Year End Financial report The report was circulated to all Council members before the meeting. The report had been read and considered by those present.
f) To approve appointment of ‘Parish Protect Suffolk’ as the Council’s insurer for a 3 year period It was Resolved to approve ‘Parish Protect’ as the Council’s insurer for a 3 year period.
g) To approve increase of Clerk’s monthly hours and increase in salary from April 2020 The salary budget was increased in the budget forecast of 2020-21 to allow for a pay rise and increase to the Clerk’s wages and hours in the new financial year. It was Resolved to approve the Clerk’s salary to £15 per hour and to increase hours to 16 per month.
h) To approve payments paid during lockdown, March – June 2020 A list of payments were circulated to the Council before the meeting. It was RESOLVED to approve all payments paid during March and June 2020. Payments are detailed below:
|
Date |
Payee |
Gross Amount £ |
Payment Information |
|
09.03.20 |
LALC |
34.20 |
Financial Training Man. |
|
14.03.20 |
Tree Generation |
180.00 |
Survey Jubilee tree |
|
23.03.20 |
Leticia Cooper |
19.80 |
Mileage |
|
31.03.20 |
Clive Williams |
260.00 |
Grass cutting |
|
02.04.20 |
Leticia Cooper |
159.80 |
April Salary |
|
09.04.20 |
Leticia Cooper |
80.20 |
Incremental wage increase April |
|
29.05.20 |
Business Services at CAS |
207.48 |
Parish Insurance |
|
31.05.20 |
Leticia Cooper |
4.00 |
Printing costs |
|
05.06.20 |
Leticia Cooper |
480.00 |
Salary May & June |
|
05.06.20 |
Clive Williams |
480.00 |
Grass cutting |
i) To approve payments for July 2020 It was RESOLVED to approve the payments listed below:
|
Payee |
Gross Amount £ |
Payment Information |
|
LAB Planning Services Ltd |
400.00 |
Modification to NDP |
|
Christine Sylvester |
20.00 |
Audit fees |
|
Leticia Cooper |
6.25 |
Expenses: purchase of stamps & printing costs |
|
Leticia Cooper |
480.00 |
Salary July & August |
|
Leticia Cooper |
19.80 |
Mileage |
056/20 Clerk’s report The clerk explained that once the Annual Governance Audit Return had been approved and signed, the accounts for 2019-20 would be available to the public for a 30-day period. Information would be placed on noticeboards and published on the parish’s website.
The clerk concluded by saying that she had begun working towards the CiLCA (Certificate in Local Government Administration).
057/20 Chairman’s report The chairman noted that an application for 16 Westgate had been received and that a previous application for this site had been refused. The chairman invited comment.
The following observations were made:
- Parts of the land were consistently wet, even in dry periods.
- The pond area acted as an overflow in rainy periods and alleviated flooding.
- There were concerns the existing drainage infrastructure may not meet capacity.
- The existing drains in the area were not built to accommodate surface water.
- The area had been set aside for development in the Scotton Neighbourhood plan but it had limited the number of new builds to 4. The application received was for 5.
- Concern about access to the site
- It would appear cars would not be able to exit the site facing forward and would have to reverse, onto Westgate with substantially reduced visibility.
The chairman asked Councillors to study the application in further detail before submitting the Council’s response to West Lindsey Planning department.
058/20 Date of next meeting To be confirmed.
The meeting ended at 6.45pm.