February 2nd 2023
SCOTTON PARISH COUNCIL
MINUTES OF THE MEETING HELD AT SCOTTON VILLAGE HALL NORTHORPE ROAD DN21 3RB
THURSDAY 2ND FEBRUARY 2023 AT 6.00PM
Present: Councillors R. Walker (Chairman), S. Walker, Dr. M Johnson, H. Alexander and R. Littlewood
In attendance: Leticia Cooper (Clerk & RFO)
Item 160/02/23 Chairman’s welcoming remarks
The chairman opened the meeting. There were no members of the public or representations for co-option.
Item 161/02/23 To receive apologies and reasons for absence
There were none.
Item 162/02/23 To receive any declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensation
Cllr. S. Walker declared an interest in item 166/02/23 – additional grant support for Scotton Village Hall.
Cllr. R. Walker declared an interest as spouse to Cllr. S. Walker. It was voted upon and unanimously RESOLVED to award dispensation to Cllr. R. Walker to remain in the meeting to chair the item but not to speak or vote on the matter.
Item 163/02/23 To receive and approve the notes of the meeting on 5th January 2023
It was voted upon and unanimously RESOLVED to accept the notes of 5th January 2023 as a correct record and signed as Minutes.
Item 164/02/23 Finance
a. It was voted upon and unanimously RESOLVED to approve the following expenses for February:-
- Clerk’s salary for February
- Clerk’s mileage for meeting in January - £19.80
- HP Instant Ink, printing costs £4.99
b. The budget reports were received and noted. All invoices and bank statements were available for scrutiny.
Item 165/02/23 To hear any updates about amendments to the banking mandate (Cllr. Dr. Johnson)
Amendments submitted to the TSB and confirmation of changes awaited.
Item 166/02/23 To discuss additional financial support for the Village Hall and consider any actions
Cllr. S. Walker left the meeting. The Village Hall Committee had been researching cost-effective methods of maintaining heating in the hall and had acquired a quote for the installation of fan heaters to boost current heating systems. Following discussion, it was voted upon and unanimously RESOLVED to award additional grant funding to the Village Hall. Cllr. R. Walker did not vote on this resolution. Clerk forwarded a grant application form prior to the meeting. Payment would be made upon receipt of the grants form and a copy invoice confirming completion of work.
Item 167/02/23 Village Amenities
Cllr. S. Walker re-joined the meeting.
a. To hear any updates about the Community Orchard
- Two replacement apple trees had been received and were being stored until ground thawed sufficiently for planting. Cllr. R. Walker suggested it would be helpful to use a weed suppressant at the base of the trees and recommended a ground fabric. It was voted upon and unanimously RESOLVED to set aside £50.00 to purchase ground fabric. Cllr. R. Walker to obtain the fabric and report back to the Council with an update.
-The grass contractor had mown grass at the Orchard site over the summer months and following discussion it was voted upon and unanimously RESOLVED to offer Mr. Williams an additional 6 hours to cut the site on a regular basis in the next financial year. Clerk to contact Mr. Williams to offer additional hours and report back to the Council with any updates.
b. There were none.
Item 168/02/23 To discuss the meeting in May 2023 considering the Local Parish Councillor Elections
It was voted upon and unanimously RESOLVED to move the meeting to Thursday 18th May 2023.
Item 169/02/23 To hear any updates about noise levels from Blyton Race Course (Cllr. H. Alexander)
Cllr. H. Alexander gave a brief history of the racecourse and confirmed a site visit had been made. It was noted that the business had measures in place, but as a former RAF airfield it had few barriers or earthworks, that could reduce noise levels. West Lindsey District Council Environmental officer confirmed a site visit had been arranged to investigate the matter. Decibel levels would be measured and transmission of sound waves via the environment considered to evaluate how sound was being carried to communities nearby.
Item 170/02/23 To hear any reports from the Village Hall Management Committee (Cllr. S. Walker)
- Various sources of grant funding were being considered to fund the MUGA project
- An application for a grant would be submitted to the Co-op Community Champions fund.
- Residents had expressed interest in holding the annual Village Fete but Cllr. S. Walker noted there were not enough volunteers to arrange the event, so was unsure if this would take place.
Item 171/02/23 To review planning applications and agree any actions
a. Decisions pending
- 145788 Land adjacent to 16 Westgate Scotton DN21 3QX
Outline planning permission to erect 4no. dwellings – access and scale to be considered and not reserved for subsequent applications
It was voted upon and unanimously RESOLVED to object to the amended application.
- 146007 Plot 2 Land South of Eastgate Scotton DN21 3QR
Application for approval of reserved matters for Plot 2, considering appearance, landscaping, layout and scale, following outline planning permission 139520 granted 16 January 2020 for 9no. dwellings with access considered being removal of condition 5 of planning permission 144428 granted 7 April 2022 – to allow impermeable hardstanding supported by surface water drainage provision to vehicular access.
The application was noted.
b. Determined – None
Planning applications may be viewed on the West Lindsey District Council Planning portal at:-
Planning | West Lindsey District Council (west-lindsey.gov.uk)
Item 172/02/23 Parish Councillors’ Report – Information only
There were none.
Item 173/02/23 Date of next meeting
2nd March 2023 - 6pm
There being no further business the meeting ended at 7.05pm