Policies & Procedures – Scotton Parish Council

Model Publication scheme 2024-25

Information available from Scotton Parish Council under the model publication scheme

Information to be published	How the information can be obtained	Cost
Class 1 - Who we are and what we do Scotton Parish Council looks after:- the allotment sites including Community Orchard and Recreation Area benches Pinfold planters,plaque and village gateway Repurposed BT kiosk currently converted to a book/DVD library Speed Indicator Sign maintenance of the live Christmas tree at the village hall. grass cutting & low level maintenance in the village reporting of defects on the Highway Defibrillator checks and replacement of parts Comments on planning applications which effect the parish. Noticeboards – Highstreet and Westfield Administers and sets the Parish precept, allocating Grant Awards from this for the benefit of the Community. As the lowest level of government, it seeks to listen to the community; all elected members of the Council are residents of the parish.	Hard copy and website.	2p per copy page
(Chairman): Cllrs R. Walker, S. Walker, Dr. M. Johnson, H. Alexander and Y. Huddleston	Website and noticeboard
Parish Clerk: Mrs L. Cooper, 6 Washdyke Lane, Nettleham, Lincoln LN2 2PY. Email: scottonparish@gmail.com Councillors may be contacted by emailing the clerk.	Website and noticeboard
Location of main Council office and accessibility details Council office at the Parish Clerk address. Accessible by email appointment.	Website and noticeboard
Staffing structure – One employee - Clerk	Website and noticeboard
Class 2 – What we spend and how we spend it 2018/19 applied for precept of £6,000 2019/20 applied for precept of £9,000 2020/21 applied for precept of £10,500 2021-22 applied for precept of £10,500 2022-23 applied for precept of £11,000 2023-24 applied for precept of £11,000 2024-25 applied for precept of £12,000 The Parish Council holds reserves for capital projects and emergencies. The precept is spent on maintenance in the village, insurance, annual grant awards to village groups. We maintain items such as seats and two village noticeboards. This list is not exhaustive.	Hard copy, noticeboard	2p per copy page
Annual return form and report by auditor	Hard copy	2p per copy page
Finalised budget	Hard copy	2p per copy page
Precept	Hard copy	2p per copy page
Borrowing Approval letter	Not applicable
Financial Standing Orders and Regulations	Hard copy and website	2p per copy page
Grants given and received	Hard copy	2p per copy page
List of current contracts awarded and value of contract	Hard copy	2p per copy page
Members’ allowances and expenses inc. Chair’s allowance	Hard copy and website	2p per copy
Class 3 – What our priorities are and how we are doing Our priorities are to ensure that Scotton Parish is a pleasant place to live. We have all relevant policies in place and constantly review them to ensure that we provide the best value for money in everything we do.	Hard copy	2p per copy page
Neighbourhood Plan	Hard copy and website	2p per copy page
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Noticeboards, Parish meeting, hard copy	2p per copy page
Quality status	Not achieved yet
Local charters drawn up in accordance with DCLG guidelines	All that are required

Class 4 – How we make decisions We make decisions by vote and resolution at a Parish Council meeting. Occasionally we return planning comments which have been discussed at a meeting of the Parish Council. Current and previous council year as a minimum	Noticeboards, Parish Council meeting, hard copy	2p per copy per page
Timetable of meetings The Council do not have a committee/sub-committee meeting. The Council meet on the first Thursday of every month in the Village Hall at 6pm.	Website, noticeboards, hard copy	2p per copy page
Agendas of meetings (as above)	Website, noticeboards, Parish meeting, hard copy	2p per copy page
Minutes of meetings (as above)	Website, noticeboards, Parish meeting, hard copy	2p per copy page
Reports presented to council meetings – (this will exclude information that is properly regarded as private under GDPR).	Website, noticeboard, Parish meeting, hard copy	2p per copy page
Responses to consultation papers	Hard copy	2p per copy page
Responses to planning applications	Hard copy, minutes, and WLDC website	2p per copy page
Bye-laws	None
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	hard copy/email clerk	2 per page per copy
Policies and procedures for the conduct of council business: Procedural Standing Orders and Financial Regulations Delegated authority in respect of officers Code of Conduct Policy statements	hard copy/email Clerk and website if relevant and do not breach Council security and GDPR	2p per page per copy
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Complaints procedures (including those covering requests for information and operating the publication scheme)	hard copy	2p per page per copy
Records management policies (records retention, destruction and archive)	Hard copy	2p per copy page
Data protection policies and FOI requests	Hard copy	2p per copy page

Class 6 – Lists and Registers Currently maintained lists and registers only	Inspection, hard copy	2p per copy page
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	Hard copy	2p per copy page
Assets Register	Hard copy and website	2p per copy page
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	Hard copy	2p per copy page
Register of members’ interests	Hard copy/available from WLDC website	2p per copy page
Register of gifts and hospitality	Hard copy	2p per copy page
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only: Website, noticeboards	website. noticeboard	2p per copy page
Allotments	Hard copy	2p per copy page
Burial grounds and closed churchyards	Not applicable
Community centres and village halls	Not applicable
Parks, playing fields and recreational facilities	Not applicable
Seating, litter bins, clocks, memorials and lighting	Hard copy	2p per copy page
Bus shelters	Not applicable
Markets	Not applicable
Public conveniences	Not applicable
Agency agreements	Not applicable
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	Not applicable

Contact details: Clerk, Mrs L. Cooper, 6 Washdyke Lane, Nettleham, Lincoln LN2 2PY

Email: scottonparish@gmail.com

SCHEDULE OF CHARGES 2p per photocopy

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	A4 Photocopying @ 2p per sheet (black & white)	Actual cost 2p
	A4 Photocopying @4p per sheet (colour)	Actual cost
	Postage	Actual cost of Royal Mail standard 2nd class
	Email	No charge

The actual cost incurred by the Council to purchase postage or print information.